Contracts Administrator

Contracts Administrator

MBK Real Estate (MBK) is an industry leader in real estate operations and development. Through its subsidiaries, MBK Rental Living, MBK Industrial Properties and MBK Senior Living, MBK Real Estate is renowned for building award-winning new home and apartment communities, state-of-art distribution facilities and for its reputation in providing exceptional high standards of service throughout its senior living communities.

MBK is a privately held real estate development firm with roots in the business dating back to 1996. MBK's extensive activities through its operating divisions, along with the size and scale of our development and building activities represent the continuation and commitment to American enterprise.

MBK Industrial Properties is hiring a Contracts Administrator to join our team at our Home Office in Irvine, CA!

This role will be hybrid with 3 days in office and 2 days remote.

Job Summary:

The Contracts Administrator is responsible for preparing all MBK Industrial Properties contractual agreements and serves as a liaison with contracting consultants, managing insurance compliance and billing until each contract or change order is fulfilled and the project is completed.

Supervisory Responsibilities:

• N/A

Duties & Responsibilities:

• Prepare contractual agreements and change orders for consultants on all Due Diligence and Development projects.
• Responsible for insurance compliancy prior to contracting.  This consists of direct communication with each consultant, gathering all insurance certificates and Endorsements, reviewing and submitting to our 3rd party compliance company, EBIX and/or MBK’s Insurance & Claims Manager.
• Responsible for creating all waivers, obtaining signatures and submitting.
• Responsible for setting up and updating consultants via the MIP accounting team.
• Work closely with MIP Controllers on compliancy and billing for consultants.
• Responsible for pushing contracts into Textura, our online billing system and monitoring for issues and troubleshooting.
• Continually monitor and evaluate consultant insurance compliancy and Textura billing throughout the life of the project.
• Create regular status reports regarding progress on contracts.
• Reduce contract balances upon conclusion of each project.
• Perform miscellaneous job-related duties as assigned.
• Responsible for following the “Contracts Process”.
• Responsible for adding new consultants to EBIX and submitting documents.
• Responsible for creating and continually organizing online contracts filing system.
• Responsible for tracking and maintaining consultant redlines so they can be used in consultant’s contracts for future projects.
• Responsible for creating Consultant Addendums based on attorney’s approved redlines.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Familiarity with DocuSign or other electronic signature platforms
• Basic understanding of contract terms and conditions

Education Requirements:

• High school diploma or equivalent required

Experience Requirements (in years):

• 1–3 years of experience in contract administration. 
• (Similar tenure in an administrative support role in a real estate environment will also be considered)
• Legal or insurance compliance experience is a plus

Required Competencies/Licenses/Certifications:  

• Microsoft Suite competency.
• Experience with contract software is a plus, but not required.
• Detail-oriented, proactive, and resourceful with exceptional follow-through.
• Strong analytical, problem-solving, keen attention to detail, and organizational skills.

Physical Demands & Work Environment:

• Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion.
• Ability to sit and work at a computer for long periods of time.
• Able to move intermittently throughout the workday and between divisions.
• Ability to lift/carry up to 30 lbs. and push up to 20lbs. as necessary.

Pay: $75,000-$85,000/annually, depending on experience level

We are not currently accepting unsolicited assistance from recruitment agencies for this position. All candidates must apply directly through our careers page or other designated platforms.

We offer a rich benefits package comprising of the following: competitive salaries with opportunities for growth; 401(k) retirement plan with up to 4% employer matching; comprehensive industry leading medical, dental and vision insurance; company-provided life, disability and AD&D insurance; flexible spending accounts, generous paid time off including vacation and sick time, holidays, and bereavement leave; and a variety of programs including leadership development, training, and personal coaching; education loan assistance and scholarships; daily living, financial and legal services; childcare and eldercare assistance; employee discounts; and health and wellness resources that include virtual yoga, mindfulness, and financial readiness for employees and their family members.

If you are ready to meet the challenges of this critical role, we want to hear from you!

MBK is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or other protected reason.  Our company is committed to providing access, equal opportunity and reasonable accommodation for qualifying individuals in employment, its services, programs, and activities. To request reasonable accommodation, contact talentacquisition@mbk.com. 

 

Regulatory Disclosures for Senior Living Communities with Medicaid Residents:   An “Excluded Party” is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding.  If employed at one of our senior living communities that receives Medicare or Medicaid funding, team members must not be considered an “Excluded Party” as defined by the U.S. Department of Health and Human Services, any state Medicaid Programs, and any additional federal and state government contract programs.  If, as a team member, you learn that you are an Excluded Party at any time, you must present your Excluded Party notice letter to your supervisor immediately.  

 

Other Regulatory Requirements:  If employed at one of our senior living communities, team members must continually comply with certain laws and regulations that impact the company, including, but not limited to, as applicable, state licensing regulations, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Resident Rights as defined by the U.S. Department of Health and Human Services, and any other federal or state laws relating to team members’ professional licenses.

HIPAA Disclosure:

 

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.