Senior Associate, Mail Room Office Services – Irvine, CA

At Cotality, we are driven by a single mission—to make the property industry faster, smarter, and more people-centric. Cotality is the trusted source for property intelligence, with unmatched precision, depth, breadth, and insights across the entire ecosystem. Our talented team of 5,000 employees globally uses our network, scale, connectivity and technology to drive the largest asset class in the world. Join us as we work toward our vision of fueling a thriving global property ecosystem and a more resilient society.

Cotality is committed to cultivating a diverse and inclusive work culture that inspires innovation and bold thinking; it's a place where you can collaborate, feel valued, develop skills and directly impact the real estate economy. We know our people are our greatest asset. At Cotality, you can be yourself, lift people up and make an impact. By putting clients first and continuously innovating, we're working together to set the pace for unlocking new possibilities that better serve the property industry.

Job Description:

Adjustable work schedule but predominantly 8:00am – 5:00pm Monday – Friday PST. Some events will require early morning or late afternoon support.

• Ensure that all mail is delivered to departments in a timely and secure fashion.
• Ensure that all mail is picked up nightly by carriers even if that is after hours or delivering it to offsite boxes.
• Pick up returned mail at USPS location and return to office for processing, (Utilizing Cotality own vehicle)
• Manage UPS, Fed Ex and USPS mail systems and troubleshooting with vendors.
• Manage UPS, Fed Ex supplies.
• Manage Xerox supplies and distribute as needed to units in the office.
• Able to assist with incoming and outgoing mail duties and processes.
• The ability to work early in the mornings, late or at weekends is needed with advanced notification.
• Support as needed, meeting room set up of tables and chairs. Clean up after meetings to include making sure tables and chairs area clean and operational. Coordinate with IT team AV operations.
• Support as needed, stock inventory and replenishing stock of coffee, coffee supplies, snacks, and kitchen items.
• Support as needed, to convey to property management, building maintenance concerns via written ticket submittal (landlord website) and verbal direction.
• Support as needed, escort vendors in suite and report back via written confirmation to team.
• Support as needed, manage and oversee building janitorial services and report to building management and team any concerns or short falls.
• Support as needed, assemble small items.
• Support as needed, all departments with event set up/ break down/ clean up
• Support as needed, Security Team for lunch breaks and as required.
• Support as needed, key management for file cabinets/ private offices/ storage and supply areas.
• Maintain storage room organization.

Job Qualifications:

• Must have a minimum 3 years' experience in a mail room distribution role.
• Bilingual a plus
• Basic Microsoft Outlook, Word and Excel skills required.
• Ability to lift and carry boxes packages up to 40 pounds.

Annual Pay Range:

Thrive with Cotality

At Cotality, we offer more than just a job, we provide a benefits experience designed to support your whole self. From a flexible working model to competitive time off and standout health coverage with meaningful perks and growth opportunities, our package is built to help you thrive at work and in life.

Highlights include:

• Time off: Generous PTO and 11 paid holidays, plus well-being and volunteer time off.

• Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.

• Health: Multiple medical plan options with mental health and wellness support offerings.

• Retirement: 401(k) with company match and vesting after one year.

• Financial Perks: $400 annual well-being stipend and tuition assistance up to $5,250.

• Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more!

• Click here to see a comprehensive list of our benefit offerings.

Please note, Qualifications, locations and experience of the individual ultimately selected for the position may impact the final actual offered compensation, which may vary from the posted range

Cotality is an Equal Opportunity employer committed to attracting and retaining the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or status as a veteran of the Armed Forces, or any other basis protected by federal, state or local law. Cotality maintains a Drug-Free Workplace. ​​​

Cotality is fully committed to a work environment that embraces everyone’s unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. ​ We are better together when we support and recognize our differences.  ​

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