Office Services Specialist
Holland & KnightWe are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position is based in our Newport Beach office.
General Description:
We are seeking a Office Services Specialist to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm. As an Office Services Specialist, you will play a role in providing constant assistance to all attorneys and staff in the daily operation of the firm and coordinate workflow under the direct supervision of Office Administrator.
Key Responsibilities and Essential Job Functions:
- Sort and distribute incoming and outgoing mail.
- Process all mail collected throughout the day.
- Deliver incoming hand deliveries internally and coordinate outgoing hand deliveries as requested.
- Move boxes and files; move office equipment such as computers, typewriters and file cabinets and office furniture.
- Special projects or assistance which may include working on mass mailings, working attorney functions such as receptions or parties, etc.
- Collect and process courier packages (FedEx, UPS) and enter into the computer, preparation prepare for pick up.
- Set up for client meetings and other events; greet and escort clients to meeting spaces.
- Act as backup receptionist and answer phone calls as needed.
- Coordinate visitors and office space reservations.
- Perform copying and binding services as necessary and maintain copies as needed.
- Monitor and order office supplies and maintain stocking of supplies in shared spaces.
- Special projects and duties as assigned.
Required Skills:
- Good communication skills needed to effectively deal with attorneys and staff.
- Organizational skills; ability to prioritize workloads.
Required Qualifications & Education:
- Bachelor’s Degree
- 1-3 years’ experience; equipment maintenance and repair experience helpful.
- Ability to remain calm under pressure and think clearly during a crisis.
- Ability to operate equipment such as scale and postage meter.
- Ability to train and motivate employees.
Physical Requirements:
- Ability to sit or stand for extended periods of time
- Moderate or advanced keyboard usage
- Ability to lift heavy objects.
- Must be physically capable of moving boxes and or furniture weighing a minimum of 30 pounds.
In accordance with the California Pay Transparency Law, the pay range for this position is $23.50 - $35.30/hr. An individual's actual compensation will depend on the individual's qualifications and experience.
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.